Job Description
Job Title : Ice Cream USA Executive Assistant to Chief CD Officer
Location: Arkansas
Terms & Conditions: Full Time
In this role, you will provide proactive and world-class support to the Chief Sales Officer for the Ice Cream Division, while also managing the office in Arkansas.
KEY RESPONSIBILITIES:
You will deliver a great experience every day by:
Full Support: Provide comprehensive support to the Chief Sales Officer, including diary, travel, and meeting management across all time zones, travel planning, expense processing, meeting agenda management, visitor coordination, and internal/external event management.
Proactive Management: Prioritize meetings according to business needs and urgency. Ensure the Chief Sales Officer is prepared and has all materials needed for high-impact meetings at the proper times.
Communication & Collaboration: Communicate and collaborate effectively with local and global teams to anticipate and solve problems before they occur.
Flexibility & Autonomy: Demonstrate a high degree of flexibility, autonomy, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
Travel Organization: Organize international and local travel, including itineraries, visas, and out-of-office requirements. Proactively inform participants to ensure smooth visits.
Meeting & Workshop Organization: Arrange internal and external meetings & workshops locally and abroad, including booking meeting rooms, venue sourcing, agenda definition, evening/team activities, logistics, and ensuring smooth technical setup (Microsoft Teams, ZOOM, etc.).
Confidential Meetings: Set up and manage highly confidential external meetings and engagements.
Stakeholder Management: Manage a global network of internal and external stakeholders, serving as a point of reference for local teams & external partners.
Database Management: Maintain email distribution lists and internal and external contacts databases.
Purchase Orders: Raise, track, and close Purchase Orders when needed, liaising with procurement & suppliers to ensure prompt payment.
Administrative Efficiency: Proactively tackle issues related to administrative processes to ensure speed and efficiency.
Office Management: Oversee office operations in Arkansas, including ordering supplies, greeting visitors, stocking breakrooms, and managing other office needs.
Calendar Coordination: Coordinate and plan yearly calendars considering geographical time differences and various priorities across all brands. Manage central meeting invitations.
Support for Senior Stakeholders: Liaise and respond to senior stakeholders and other leadership team members for any business-related requests, including meetings and supporting material preparation.
Logistical Support: Support the Chief Sales Officer with all meeting plans and logistics, including travel and expenses. Plan and manage the most optimized travel plan across all business needs.
Calendar Management: Own calendar management for the Chief Sales Officer.
T&E and Adhoc Requests: Assist CDLT members with travel and expenses (T&E) and handle ad hoc requests.
Additional Duties: Perform other administrative projects and duties as assigned.
WHAT YOU NEED TO SUCCEED:
Proven experience and a track record of high performance as a Personal Assistant, with experience working in a regional or global organization across time zones.
Excellent organizational skills, able to prioritize tasks of high complexity, and build relationships with a complex network of key stakeholders inside and outside the organization.
Initiative to think proactively about how to support the Chief Sales Officer and the leadership team to be as efficient as possible in using their time.
Flexibility, autonomy, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
Trustworthiness, sensitivity, and discretion when exposed to confidential information.
Experience managing office processes and developing new approaches to meet changing needs.
Proficiency in Microsoft applications, including Outlook, Word, Excel, and PowerPoint, and in Coupa for budget management. Ability to quickly acquire new IT skills to utilize key company software and systems.
Comfort working both face-to-face in Arkansas and in a virtual environment, building collaboration with people internally and externally to Unilever.
Pay: The pay range for this position is $49,500 to $74,300. Unilever takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs.
Bonus: This position is bonus eligible.
Long-Term Incentive (LTI): This position is LTI eligible.
Benefits: Unilever employees are eligible to participate in our benefits plan. Should the employee choose to participate, they can choose from a range of benefits to include, but is not limited to, health insurance (including prescription drug, dental, and vision coverage), retirement savings benefits, life insurance and disability benefits, parental leave, sick leave, paid vacation and holidays, as well as access to numerous voluntary benefits.
Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.
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Job Tags
Holiday work, Full time, Local area, Remote job, Afternoon shift,